The Latin American and Caribbean Center for Information on Health Sciences of the Pan American Health Organization/World Health Organization (BIREME/PAHO/WHO) develops scientific and technical information products and services in health through the formalization of Agreements respective to technical cooperation projects with the countries of the Region, as well as those in the fields of teaching and research. PAHO/WHO, the Brazilian Ministry of Health (MINSAL), and national government institutions have been the main institutional partners of BIREME throughout the 54 years of the Center’s existence.
To manage and monitor the respective and relevant projects, BIREME has developed and perfected an efficient methodology and system of controls that allow for the monitoring of the development status of these projects, the use of the financial resources involved, the presentation of results reports, the period of duration, and effective communication between the Center’s internal teams and the counterparts involved. And thus, configuring a participatory, transparent, and constant way that ensures the achievement of the results agreed upon between the parties.
Below are the components that constitute project management in BIREME/PAHO/WHO:
Mapping of the phases that characterize the preparation of proposals, approval, monitoring, and management of projects;
Formatted control for cost estimates;
Proposal of projects in an established format with numerical control to present to the potential counterpart;
Operation of the DotProject System for recording technical progress and monitoring through the counterparts’ focal points;
Preparation and sending of results reports;
Biweekly follow-up meetings with internal teams;
Regular meetings with the focal points of the national counterparts; and
Dissemination of the results via the formal Communication Channels of the Center.